Real fleets.
Measurable results.
How fleet operators in Rwanda eliminated fraud, recovered costs, and built full visibility into every liter with Vetrol.
A Kigali Manufacturer
One of Rwanda's largest manufacturers — operating a mixed fleet of delivery trucks, vans, and tankers across Kigali and upcountry routes.
The challenge
The finance team noticed a persistent 26–31% monthly variance between fuel purchased and fuel actually used by the fleet. Manual log books were the only record and couldn't be audited reliably. Two partner stations were under particular suspicion — but without evidence, nothing could be acted on.
What Vetrol did
Vetrol deployed encrypted Vehicle Tags on all 47 vehicles and installed POS devices at their 6 partner stations. Per-vehicle daily limits, station whitelists, and time-window restrictions were configured before a single fill under the new system. The rules engine was tuned to reflect each vehicle type's realistic consumption.
The outcome
Variance dropped to under 1% in the first week. The system identified three specific patterns of fraud — two at the suspected stations and one involving a driver operating outside their assigned route. In the first quarter, the company recovered RWF 4.2 million that would otherwise have been written off as variance.
"We were writing off nearly 30% of our fuel budget as 'variance' every quarter. Vetrol showed us exactly where it was going — and stopped it. We recovered the platform cost in the first two months."
Results at a glance
Results at a glance
A Rwanda Freight Operator
A long-haul freight operator running the Kigali–Musanze, Kigali–Huye, and cross-border Rwanda–DRC trade corridors.
The challenge
With 40 trucks running daily across multiple corridors, fuel was settled manually at 14 different stations. Station records and Great Lakes' own logs never matched. Disputes were a daily occurrence and monthly reconciliation took three full working days, tying up both the finance and operations teams.
What Vetrol did
Vetrol POS devices were installed at all 14 corridor stations. Vehicle Tags were assigned to every truck and rules were configured to match each vehicle's approved route, fuel type, and volume thresholds. Real-time settlement meant the moment a transaction occurred, both Great Lakes and the station operator saw the same record.
The outcome
Billing disputes dropped to zero from day one. Monthly reconciliation became fully automated — what previously took three days now takes zero, with reports generated on schedule. Total fuel costs fell 22% as volume padding and route deviations were eliminated.
"Thirty trucks across the Kigali corridors. Manual records never matched station invoices. Since Vetrol, every transaction settles in real time and we haven't had a single billing dispute."
A Rwanda Construction Company
A construction and civil engineering company operating across multiple active project sites in Rwanda — running heavy equipment, site vehicles, and material transport trucks.
The challenge
Construction sites with limited supervision made fuel oversight almost impossible. Fuel was being diverted to non-company vehicles and jerry cans at a rate management suspected but couldn't quantify or prove. Reports arrived days later from site supervisors and never reflected reality on the ground.
What Vetrol did
Vetrol configured strict station whitelists per vehicle — an excavator on Site 3 could only fuel at its two assigned stations, during its shift window. Volume limits were set per vehicle type. Any attempt outside those parameters was blocked and flagged instantly, regardless of whether a supervisor was present.
The outcome
100% of fills are now fully authorized — the first time Virunga could make that claim. Fuel costs across all active sites dropped 31% in the first six months. Site managers gained a live dashboard accessible from anywhere, ending the dependency on delayed paper reports.
"Construction sites spread across the country make fuel oversight almost impossible. With Vetrol's station whitelist and volume limits, a driver physically cannot fuel outside their assigned route. That level of control simply wasn't possible before."
Results at a glance
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