Every fuel transaction, identified, authorized, and recorded.
Vetrol connects vehicles, companies, and stations in one transaction flow. Here is exactly what happens from the pump to the dashboard.
For Companies
The business fuel transaction, step by step.
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01
Register your vehicles
Your company registers its vehicles on the Vetrol platform.
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02
Assign smart fuel tags
Each vehicle receives a secure Vetrol smart fuel tag linked to its profile.
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03
Configure permissions and limits
Set spending limits, rules, and approval requirements per vehicle or team.
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04
Visit a partner station
The vehicle refuels at any station in the Vetrol partner network.
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05
Attendant scans the tag
The station attendant scans the tag with the Vetrol Android POS.
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06
Transaction is authorized
Vetrol checks the vehicle status, limits, rules, and available funds — and approves or declines in real time.
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07
Fuel is dispensed
The attendant fuels the vehicle as usual.
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08
Transaction is recorded
The sale is stored with the vehicle, station, amount, and time.
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09
See it in real time
The transaction appears in your company dashboard immediately, ready for reporting and reconciliation.
For Stations
The walk-in station sale, step by step.
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01
Enter the sale
The attendant enters the walk-in sale on the Vetrol Android POS.
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02
Details are submitted
The sale details are submitted to the Vetrol platform.
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03
Invoice workflow runs
The EBM invoice for the sale is processed digitally.
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04
Customer receives the invoice
The invoice is delivered to the customer by WhatsApp or email.
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05
Station keeps the record
The sale remains in the station's digital records for reporting and settlement.
FAQ
Frequently asked questions.
No. Vetrol does not sell fuel. Vetrol provides the digital infrastructure — smart fuel tags, station POS, authorization, dashboards, and invoicing — that businesses and fuel stations use to make fuel transactions controlled, recorded, and reconciled. Fuel itself is sold by independent fuel stations.
Each vehicle is fitted with a secure Vetrol NFC smart fuel tag linked to its profile in your company account. At a partner station, the attendant scans the tag with the Vetrol Android POS. The scan identifies the vehicle, and Vetrol checks your rules, limits, and available funds before authorizing the transaction.
Report the lost or damaged tag through your dashboard or to our support team. The tag can be deactivated immediately so it can no longer authorize transactions, and a replacement tag is issued and linked to the same vehicle profile.
Vetrol transactions are accepted at stations in the Vetrol partner network. The current list of partner stations is shared with customers during onboarding — contact our team for the up-to-date network in your area.
See it running in the real world.
We will walk you through a live transaction from tag scan to dashboard.